Corporate records for multi-company groups
Registration documents, licences and renewals of every group company in one orderly archive
We build a separate file for each group company: articles and registration documents, directors and signers, licences and renewal dates, board minutes and powers of attorney. Every document is numbered and versioned, each person's access is limited to the companies they are allowed to see, and every due date is flagged before it arrives
Who it is for: For multi-company groups and organizations with companies and licences in several countries
What we deliver
- A company register: country, registration number, directors, shareholders and signers of each company
- A licence and certificate register with expiry dates and renewal reminders
- A register of board minutes, resolutions and powers of attorney
- A numbered, versioned document archive with no deletions; duplicates are kept with a single reference
- Separate access per group company
- A response flow for document requests (from a bank or a partner, say) that records which document went to whom
- Monitoring of each company's domain, service and subscription expiries
What we need from you
- The list of companies and existing documents
- A legal-affairs owner per company
Controls and approvals
- Access is defined company by company
- No document is deleted; a new version replaces it and the old version stays beside it
- Renewal warnings go out before the due date
Typical workflow
01Collect and number the documents
02Build the registers
03Define per-company access
04Remind and answer requests
Arfinex
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