HR and payroll
From the employment contract to the salary payment, with a confidential file and a simultaneous accounting entry
We keep each employee's file, contract, attendance, leave, salary structure and payments in the same system your accounting lives in; every salary payment becomes an accounting entry the same moment. Multi-currency salaries, payments from different accounts and an approval path for salary changes are supported, and the confidential file opens only for authorized roles
Who it is for: For organizations that want personnel files, attendance and payroll managed in the same system as their accounting
What we deliver
- An employee file with the signed contract (the contracts service), documents and history
- Attendance and leave under each company's policies
- Salary structures and their assignment per employee, in multiple currencies
- Payroll runs with an accrual entry (expense and salary payable) and a payment entry from a specific account
- An approval path for salary changes and bonuses
- A confidential file with role-based access
- Onboarding and offboarding checklists, including cutting all access on the day someone leaves
- Tracking of debts to employees (unpaid salary or expenses)
What we need from you
- The staff list, contracts and salary information
- The payment calendar and salary policy
- The country's tax and insurance rules, confirmed by your accountant
Controls and approvals
- Role-based access to files
- No salary change is recorded without approval
- The payroll entry is balanced and tied to a specific payment account
- A departing employee's access is cut the same day
Typical workflow
01Create the file and contract
02Record attendance and leave
03Run payroll with approval
04Post the entry and pay
Arfinex
See a daily close using your own operating model
We show how the ledger, reconciliation and management reporting close each day and which exceptions AI agents bring to you for approval